THE OPPORTUNITY

While this position involves typical executive assistant responsibilities, it goes beyond those tasks alone as an opportunity to work closely with the CEO and Chief of Staff of a fast-growth, entrepreneurial organization to help strategically manage to-do lists, communications, and internal/external relationships in a way that best serves the organization and its ambitious goals.

 

Key Responsibilities & Outcomes:

Support office of the CEO:

  • Lead responsibility for management of the CEO’s calendar including scheduling meetings and planning frequent travel. Work to prioritize her daily schedule and keep track of the status of a high volume of open items
  • Lead responsibility for maintaining up-to-date records for all CEO relationships – in her contacts and on Salesforce. Assist in maintaining notes as needed on meetings and next steps
  • Support communication between the CEO and the other departments at One Love
  • Field telephone calls, emails, and inquiries and determine daily which can be handled by the CEO or Chief of Staff and which should be referred elsewhere
  • Identify, prepare, and compile necessary materials to ensure that the office of the CEO has appropriate information for meetings, reports, presentations, events, and special projects; this includes agenda planning and logistics organization. Proficiency in Microsoft PowerPoint, Word, and Excel is a must
  • Manage receipt collection, expense tracking, and reimbursements
  • Anticipate ways to help advance items on the CEO’s agenda and then work to do so

Special projects responsibilities include:

  • Take the lead on special projects when needed and work with the Chief of Staff to prioritize organizational projects
  • Research new program and partnership concepts to assess how they can help amplify and accelerate One Love’s work
  • Support Advancement projects such as researching new funders and supporting
  • Support the work of the senior leadership team in writing project concepts then lay out the work required to evaluate
  • Collect and analyze data and perspectives that are needed to assess the merit of the concept
  • Strategically assess priorities of the office of the CEO and present recommendations of efficiency and improvement that will help support One Love’s rapid growth

Qualifications & Attributes:

Professional Qualifications and Experience

  • Bachelor’s degree and minimum three years of experience in fast-paced and high-volume work environments
  • Flexibility and resourcefulness; adaptability to changing needs and demands; ability to work across an organization with a variety of roles and personalities
  • Excellent written and oral communication skills, including ease in creating and amending presentations
  • Outstanding organizational skills and very strong attention to detail
  • Ability to think laterally and anticipate challenges that may arise; comfort managing a very full to-do list at all times
  • High level of proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and deep understanding and familiarity with social media and technology
  • Experience with Salesforce is strongly preferred

 Personal Qualities and Attributes

  • Passion for our mission and work – ability to communicate that passion with external contacts and inspire others to get involved; great excitement about being part of a movement to end relationship abuse
  • An ability to both learn and work quickly
  • Natural problem-solving instinct, ability to generate solutions for problems or challenges that emerge
  • Proactive and hard-working individual who works well both independently and as part of a team
  • Ability to prioritize, plan, and anticipate work that needs to be done
  • A polished communicator and excellent writer, able to effectively articulate the case for One Love support
  • High energy, enthusiasm, and a strong work ethic
  • Ability to manage multiple priorities at once and inspire others to do so as well
  • Collaborative, team-driven style
  • Superior organizational, time-management and follow-up skills
  • Entrepreneurial mindset that embraces experimentation and can quickly pivot where required
  • Demonstrated commitment to diversity; someone who views others with an assets-based lens, values all individuals and respects differences in regard to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance

 

COMPENSATION & BENEFITS

The compensation and benefits package is competitive with comparable nonprofits in the region.

The position is based in Bronxville, New York, a 35-minute train ride from Grand Central Station in Manhattan.

 

TO APPLY: Send the following to [email protected]

    • Put: “I’m your next Special Assistant” in the subject line
    • Include an attached resume in PDF format
    • In 150 words or less, pitch us on why you’re the best candidate for the job

One Love is committed to building a truly diverse and inclusive organization, and to providing equal employment opportunities to all qualified individuals. One Love does not discriminate on the basis of race, color, ethnicity, age, religion, sex, gender, gender identity and expression, sexual orientation, national origin, or disability. People from all diverse backgrounds are strongly encouraged to apply.

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